Work Experience (WEX)
For those providers delivering WEX within a SG, providers will need to use one of the following learning aims:
Learning Aim Reference |
Learning Aim Title |
Notional Level |
Base Rate |
|
Z0009121 |
Work Experience / Work Placement (3-4 hours) |
x |
£21 |
|
Z0009122 |
Work Experience / Work Placement (5-6 hours) |
x | £35 |
|
Z0009123 |
Work Experience / Work Placement (7-12 hours) |
x |
£50 |
|
Z0009124 |
ork Experience / Work Placement (13-20 hours) |
x | £100 |
|
Z0009125 |
Work Experience / Work Placement (21-44 hours) |
x | £150 |
For WEX claims that are on or after 01st August 2021, please do not use DAM code 014 or MCA Adjustment 1 to make a claim for WEX, the only way to claim money for WEX is in 21/22 is via one of the learning aims above.
Please note there are other work experience aims worth more than the ones listed above. If you wish to use these then please contact the WMCA, as you will need permission from us to do this.
The way to code a WEX aim for SG is as follows:
ILR Name |
ILR code |
Mandatory |
Notes |
|
LearnAimRef |
Learning Aim Reference |
Y |
Must be one of the predefined aims, see above |
|
LSDPostcode |
Student Postcode |
Y |
Students must have a WMCA postcode |
|
EmpStat |
11 or 12 | Y |
Employment Status at the start of the learning aim |
|
FundModel |
35 | Y | |
|
SOF |
112 |
Y | |
|
DAM |
002 | N |
Required for Procured AEB i.e. All ITP provision and if an activity is part of the Grant Growth Contract award |
|
DAM |
042 |
Y |
Component Aim of a SG Programme |
|
DAM |
023 | N |
Prevents validation error - Use only if the Students' Benefit Status Indicator (BSI) is null |
If a provider wishes to be paid for a Job Outcome, then the provider will need to return the following information in the ILR:
ILR Name |
ILR code |
Mandatory |
Notes |
|
LearnAimRef |
Z0009136
Z0009137 |
Y |
Use for a Student aged 19 to 23 Job outcome payment Use for a Student aged 24+ Job outcome payment |
|
LSDPostcode |
Student Postcode |
Y |
Students must have a WMCA postcode |
|
EmpStat |
11 or 12 | Y |
Employment Status at the start of the learning aim |
|
FundModel |
35 | Y | |
|
SOF |
112 |
Y | |
|
DAM |
002 | N |
Required for Procured AEB i.e. All ITP provision and if an activity is part of the Grant Growth Contract award |
|
DAM |
042 |
Y |
Component Aim of a SG Programme |
|
DAM |
023 | N |
Prevents validation error - Use only if the Students' Benefit Status Indicator (BSI) is null |
For 21/22 the WMCA require the provider to submit the job out come as an aim in the ILR. For the provider to claim a Job Outcome payment then the following conditions must be met:
A Student has been employed for 13 consecutive weeks at the same employer
The provider must retain signed evidence from the Student that they have worked with the same employer for 13 consecutive weeks. This evidence will need to be kept in the Student file
and available for compliance officers to check if required.
There will be two different learning aims to choose from to make a Job Outcome payment one is related
to Students aged 19 to 23 and the other is for a Student aged 24 or over. The aim to use relates to the age of the Student at the start of the programme. For example, if the Student starts a SG programme aged 23 but turns 24 when they get a job, then the provider would still use the 19-23 learning aim to claim a job outcome.
For example, a student is enrolled on a SG programme with a start date of 03/08/2021 and a planned end date of 31/08/2021. The Student successfully completes the course on the date planned and moves into employment. On 17/12/2021, the Student completes 13 weeks, these are the dates that need to go into the ILR:
ILR Name |
ILR Code |
|
LearnAimRef |
Z0009136 or Z0009137 |
|
Start Date |
17/12/2021 |
|
Planned End Date |
17/12/2021 |
|
Actual End Date |
17/12/2021 |
|
Completion Status |
2 |
|
Outcome |
1 |
The start, the planned and the actual end dates in the ILR should be the first day of the 13-week sustainment date.
Please only enrol the students to one of the above ‘job outcome’ aims once they have completed week 13 and you have evidence of this happening. Do not enrol the student to this aim before they have completed 13 weeks.
We would also expect the Student’s destination and progression record to accurately reflect the Student’s journey from unemployment to employment
Sector-based Work Academy Programme
A Sector-based Work Academies Programme (SWAP) will consist of the following aims:
- Main aim
- Optional component aim (Maths, English, etc)
- Optional employability aim
- Work Experience aim
- Job Outcome aim
In the ILR the main aim or a component will need to be coded as follows:
ILR Name |
ILR code |
Mandatory |
Notes |
|
LSDPostcode |
Student Postcode |
Y |
Students must have a WMCA postcode |
|
EmpStat |
11 or 12 | Y |
Employment Status at the start of the learning aim |
|
FundModel |
35 | Y | |
| SOF | 112 | Y | |
| DAM | 002 | N |
Required for Procured AEB i.e. All ITP provision and if an activity is part of the Grant Growth Contract award |
| DAM | 013 or 016 | Y |
Main Aim (013) or Component Aim (016) of a SWAP Programme |
| DAM | 023 | N |
Prevents validation error - Use only if the Students' Benefit Status Indicator (BSI) is null |
As a minimum, the WMCA will expect each Student participating in the SWAP programme to have the main aim coded as 013.
The main aim will need to be the vocational aim that the provider is delivering within the Sector
Subject Area (SSA) providers are targeting.
If the Student is undertaking more than one aim as part of their SWAP, then each of those additional aims will need to be coded with a DAM code of 016.
The component aims may not necessarily be the same SSA tier as the main aim e.g., Maths and English.
As part of a SWAP, the provider might wish to deliver an Employability aim with in the programme.
The aim has already been set up in LARS, and this is how we would like providers to return it in the ILR:
ILR Name |
ILR code |
Mandatory |
Notes |
|
LearnAimRef |
Z0009142 |
Y |
This aim must be used if the provider is delivering an Employability aim as part of SWAP |
|
LSDPostcode |
Student postcode | Y |
Students must have a WMCA postcode |
|
EmpStat |
11 or 12 |
Y |
Employment Status at the start of the learning aim |
|
FundModel |
35 | Y | |
| SOF | 112 | N |
|
| DAM | 002 | Y |
Required for Procured AEB i.e. All ITP provision and if an activity is part of the Grant Growth Contract award |
| DAM | 016 | N |
Component Aim of a SWAP Programme |
| DAM | 023 | N |
Prevents validation error - Use only if the Students' Benefit Status Indicator (BSI) is null |
For those providers delivering WEX within a SWAP, providers will need to use one of the following learning aims:
Learning Aim Reference |
Learning Aim Title |
Notional Level |
Base rate |
|
Z0009121 |
Work Experience / Work Placement (3-4 hours) |
X |
£21 |
|
Z0009122 |
Work Experience / Work Placement (5-6 hours) |
X | £35 |
|
Z0009123 |
Work Experience / Work Placement (7-12 hours) |
X |
£50 |
|
Z0009124 |
Work Experience / Work Placement (13-20 hours) |
X | £100 |
|
Z0009125 |
Work Experience / Work Placement (21-44 hours) |
X | £150 |
|
Z0009126 |
Work Experience / Work Placement (45-68 hours) |
X |
£300 |
|
Z0009127 |
Work Experience / Work Placement (69-92 hours) |
X | £450 |
For WEX claims that are on or after 01st August 2021, please do not use DAM code 014 or MCA Adjustment 1 to make a claim for WEX, the only way to claim money for WEX is in 21/22 is via one of the learning aims above.
Please note there are other work experience aims worth more than the ones listed above. If you wish to use these then please contact the WMCA, as you will need permission from us to do this.
The way to code a WEX aim for SWAP is as follows:
ILR Name |
ILR Code |
Mandatory |
Notes |
|
LearnAimRef |
Learning aim reference | Y |
Must be one of the predefined aims, see above |
|
LSDPostcode |
Student postcode | Y |
Students must have a WMCA postcode |
| EMPStat | 11 or 12 | Y |
Employment Status at the start of the learning aim |
|
FundModel |
35 | Y | |
| SOF | 112 | Y | |
| DAM | 002 | N |
Required for Procured AEB i.e. All ITP provision and if an activity is part of the Grant Growth Contract award |
| DAM | 016 | Y |
Component Aim of a SWAP Programme |
| DAM | 023 | N |
Prevents validation error - Use only if the Students' Benefit Status Indicator (BSI) is null |
If a provider wishes to be paid for a Job Outcome, then the provider will need to return the following information in the ILR:
ILR Name |
ILR Code |
Mandatory |
Notes |
|
LearnAimRef |
Z0009136
Z0009137 |
Y |
Use for a Student aged 19 to 23 Job outcome payment Use for a Student aged 24+ Job outcome payment |
|
LSDPostcode |
Student postcode | Y |
Students must have a WMCA postcode |
| EMPStat |
11 or 12 |
Y |
Employment Status at the start of the learning aim |
|
FundModel |
35 | Y | |
| SOF | 112 | Y | |
| DAM | 002 | N |
Required for Procured AEB i.e. All ITP provision and if an activity is part of the Grant Growth Contract award |
| DAM | 016 | Y |
Component Aim of a SWAP Programme |
| DAM | 023 | N |
Prevents validation error - Use only if the Students' Benefit Status Indicator (BSI) is null |
For 21/22 the WMCA require the provider to submit the job outcome as an aim in the ILR. For the provider to claim a Job Outcome payment then the following conditions must be met:
- Student has been employed for 13 consecutive weeks
- The provider must retain signed evidence from the Student that they have worked with the same employer for 13 consecutive weeks. This evidence will need to be kept in the Student file and available for compliance officers to check if required
There will be two different learning aims to choose from to make a Job Outcome payment one is related to Students aged 19 to 23 and the other is for a Student aged 24 or over. The aim to use relates to the age of the Student at the start of the programme. For example, if the Student starts a SWAP programme aged 23 but turns 24 when they get a job, then the provider would still use the 19-23 learning aim to claim a job outcome.
For Example, a student is enrolled on a SWAP programme with a start date of 03/08/2021 and a planned end date of 31/10/2021. The Student successfully completes the course on the date planned and moves into employment. On 13/03/2022, the Student completes 13 weeks, these are the dates that need to go into the ILR:
ILR Name |
ILR Code |
|
LearnAimRef |
Z0009136 or Z0009137 |
|
Start Date |
13/03/2022 |
|
Planned End Date |
13/03/2022 |
|
Actual End Date |
13/03/2022 |
|
Completion Status |
2 |
|
Outcome |
1 |
The start, the planned and the actual end dates in the ILR should be the first day of the 13-week sustainment date
Please only enrol the students to one of the above ‘job outcome’ aims once they have completed week 13 and you have evidence of this happening. Do not enrol the student to this aim before they have completed 13 weeks.
We would also expect the Student’s destination and progression record to accurately reflect the Student’s journey from unemployment to employment.