Section 9 - Data Validation and error reports
Data validation
Below are the current validation rules the WMCA will use in 22/23
Please note: The use of Postcode ZZ99 9ZZ in the Learning Start Date Postcode – LSDPostcode field must be kept to a minimum.
This postcode is intended to be used where the postcode is
Error violation support
Rule
Description
- Grant providers (with aims that are part of a successful growth bid) and ALL Independent Training providers must use DAM code 002.
Guidance
- This code is required to distinguish procured AEB from allocated AEB. Please ensure the code is used where required.
Rule description
- The WMCA will not fund and SG/SWAP/Pre employment programmes where a student is employed at start.
- Only learners who are Unemployed are eligible for the Sector-based Work Academy Programme (SWAP) pathway
Guidance
- To resolve the no pay error, either amend the employment status to an unemployed status or remove the SWAP DAM codes of 013 or 016
Rule description
- The WMCA will not fund an aim if the provider returns an Employment Status of 98 - Not known / not provided. We expect all our providers to collect an employment status of either 10, 11 or 12.
Guidance
- The ILR must have one of these valid Employment statuses to clear the no pay report:
10 - In paid employment
11 - Not in paid employment, looking for work and available to start work
12 - Not in paid employment, not looking for work and/or not available to start work
Description
- The WMCA will not fund providers if DAM code 010 is returned for an aim for a Student with an Employment Status of 98, 11 or 12.
- DAM code 010 is to be used for EMPLOYED low waged Students and they must be coded with employment status of 10.
Guidance
- To correct the error, you must ensure the ILR has the correct employment status as below
- If the student is employed - Have an Employment status change to 10 - In Paid Employment
- If the learner is unemployed - Remove DAM code 010, ensuring the Employment Status as 11 or 12 (Unemployed)
Description
- Learning aims that are categorised as Preparation for work (14.2) are only funded by WMCA where approval has been granted
Guidance
- The learning aim should be removed from your ILR return (unless approval has been granted via your Skills Delivery Officer)
Description
- Historic DAM codes for Earning Adjustment Statements that are not valid for 2022/23 learners
Guidance
- Removing the DAM code from the ILR
Description
- The Low Wage Pilot has certain eligibility conditions that must be met in order for the learning aim to be funded:
- Eligible for Co-Funding (for Entry, Level 1 and Level 2) and Earning less than the living wage, and
- Enrolled on learning up to and including Level 3
- If the aim is at level 3, then it must be the student’s first full level 3
Guidance
- To fully fund an employed resident, the resident be either taking a course as part of legal entitlement as per the funding rules or meet the Low wage eligibility criteria.
- Low wage employed resident must have the Low wage indicator show in the ILR
- AEB - DAM codes 010 and 023 and have an employment status of 10. FCFJ – LDM 382
Description
- WMCA will fully-fund individuals, including individuals who are employed, aged 19 or older, who have not previously attained a GCSE grade A* to C or grade 4, or higher, in English and maths, as part of their legal entitlement
Guidance
- To resolve, ensure that the learner is eligible and remove DAM code 023 from the ILR
Description
- DAM code 001 identifies learners who live outside the WMCA postcode boundariesOnly under certain circumstances will the WMCA fund learners who do not live in the WMCA postcode area.
- DAM code 001 allows these to pass the validation checks and therefore will not appear in the no pay report. Agreement for these learners needs to be gained via your Skills Delivery Officer.
Guidance
- If the provider uses DAM code 001 for a postcode within the WMCA, we will invalidate this aim and it will not be funded.
- Providers must ensure they have permission to use the code for outside WMCA – Evidence will be required at audit.
Description
- Only approved Supply chain partners can be used to deliver learning aims in line with providers submissions and contracts.
- Supply chain partners who do not appear on the approved Supply chain partners list will automatically be added to the no pay report
Guidance
- To add a new Supply chain partners a business case will need to be completed and then approved by the WMCA.
- Supply chain partners information should be deleted, or the learning aim/learner details removed from the ILR return, until permission is granted.
Description
- Only DAM codes that are detailed in the WMCA Coding guidance should be returned in ILR data.
- Any learning aims with DAM codes not used by the WMCA will fail validation checks and appear on the no pay report
Guidance
- Remove DAM codes that are not needed for your ILR return. Refer to the DAM Coding matrix for clarification
Description
- Only certain LDM codes are approved to be returned to the WMCA. These include 331, 365, 368, 369, 376, 378 and 382
Guidance
- Removing the LDM code from the return will stop the data appearing on the no pay report
- If there are specific reasons why the LDM code has been completed for the learning aim, refer to the guidance where clarification is needed.
Description
- No DAM codes need to be returned for Free Courses for Jobs (formally NSF) learning aims.
- Any learners/learning aims with a DAM code will appear on the no pay report
Guidance
- Remove the DAM codes and if the learning aim has been approved, the data will not appear on the no pay report for the next Return
Description
- This no pay error is for Free Courses for Jobs (formally NSF) learning aims.
- Only learners who have a prior attainment level of less than a full level 3 are eligible for funding
Guidance
- Check that the prior attainment has been recorded correctly. If it has, the learner is not eligible for NSF funding and the learner should be removed from your ILR return
Description
- All LOT 3 learning aims must have DAM codes 002 and 017 returned to identify in WMCA reports that they are part of the innovative delivery contract allocation
Guidance
- Providers with a LOT 3 contract must return these two DAM codes to ensure that they pass the WMCA validation checks.
- Until both DAM codes are returned the data will appear on the no pay report
Description
- Only designated learning aims can be returned for LOT 7 Construction Gateway
Guidance
- Ensure that the correct Learning aims have been returned. Contact your Skills Delivery Officer if you believe the aim should be returned for LOT 7
Description
- Codes Z0009121 to Z0009127 are specific Work Experience learning aims that are only fundable for learners on a Sector-based Work Academy Programme (SWAP) or Sector Gateway pathway
Guidance
- These aims should either have DAM code 016 recorded for a component aim of a SWAP or DAM code 042 for a component aim of a Sector Gateway. Otherwise, they should not be returned in the ILR submission
Description
- To validate our data and to monitor destination and progression effectively, Learners who have the ULN 999999999 will be added to our no pay report
Guidance
- Providers should use the Learner Record Service to access the ULN for the Learner or create a new ULN as appropriate
Description
- This error will appear when a Skills Delivery Officer has advised the AEB data team to divert certain data returned by a Provider to the no pay report for Performance Management reasons
Guidance
- Once the Performance Management issues have been resolved and approved by the SDO, the Provider / learning aims will be removed from the no pay script
Description
- This error will appear when a Skills Delivery Officer has advised the AEB data team to divert certain data returned by a Provider to the no pay report for Performance Management reasons
Guidance
- Once the Performance Management issues have been resolved and approved by the SDO, the Provider / learning aims will be removed from the no pay script
Description
- This can be where providers have used an out-of-date DAM code, an inappropriate DAM code combination or have not returned any DAM codes where they are expected to be returned
Guidance
- Examples can include using DAM code 013 and 016 on the same learning aim (must only be one under SWAP)
- Returning DAM code 014 which is no longer valid for 2022/23 starters
- Not returning DAM code 042 for a Sector Gateway learning aim, this is a mandatory DAM code for this pathway