Section 4 - Additional ILR coding
Support for procured delivery
The following guidance will show providers how to code the Individualised Student Record (ILR) for providers that have been successful in securing allocations for:
- Innovation (Lot 3)
- Birmingham and 2022 Commonwealth Games (Lot 5)
- Coventry UK City of Culture 2021 (Lot 6)
LOT 3 – ILR Coding funding – Innovation
Due to its flexible nature funding for delivery will depend on the type of provision delivered:
- For regulated learning aims: Learning aims should be coded in the ILR as normal and thus the standard ESFA funding methodology will be applied, and funding will be reported in the occupancy report or
- For non-regulated learning aims: The WMCA will ask the ESFA to set up non- regulated learning aims on your behalf. Please use these bespoke aims to submit in the ILR. Standard ESFA methodology will apply. As this is bespoke to each provider, please discuss with us first the aims you require to be set up.
If the above is not applicable or if the WMCA has agreed that you can claim additional funding for a Lot 3 aim, then you may use one of the following learning aims to claim additional funding, where permission has been granted:
| LARS Code | LARS Title | Amount (£) |
|
Z0009462 |
West Midlands MCA Additional funding 1 |
50 |
|
Z0009463 |
West Midlands MCA Additional funding 2 |
100 |
|
Z0009464 |
West Midlands MCA Additional funding 3 |
150 |
|
Z0009465 |
West Midlands MCA Additional funding 4 |
200 |
|
Z0009466 |
West Midlands MCA Additional funding 5 |
250 |
|
Z0009467 |
West Midlands MCA Additional funding 6 |
300 |
|
Z0009468 |
West Midlands MCA Additional funding 7 |
350 |
|
Z0009469 |
West Midlands MCA Additional funding 8 |
400 |
|
Z0009470 |
West Midlands MCA Additional funding 9 |
450 |
|
Z0009471 |
West Midlands MCA Additional funding 10 |
500 |
|
Z0009472 |
West Midlands MCA Additional funding 11 |
800 |
For example, There may be instances where a combination of options of the above is required.
- The WMCA may say that they will fund a regulated ESOL qualification at a different rate than the ESFA. The ESOL qualification may be funded at £724 by the ESFA but the WMCA has agreed to pay, £200 for a start, £300 for on-programme and £400 for an outcome. In this case, the WMCA would expect the provider to return the ESOL aim in the ILR and put a ‘0’ in the ‘Other Funding Adjustment’ field so that no funding is generated from this aim. Then after the Student starts, enrol them on to the £200 learning aim above, then when they hit the ‘on-programme stage, enrol them on to the £300 aim above and then when they meet their outcome, enrol them to the £400 aim above or.
- another example could be that the provider is doing a customer service aim and the WMCA has agreed to fund an additional £50 for start and an additional £400 for completion. In the ILR the WMCA would expect to see, the customer service aim with no adjustments, then the £50 aim at the start and then the £400 aim on completion.
If the funding value does not meet exactly one of the aims listed above, then please use the ‘Other Adjustment Field’ to put the appropriate percentage in to get the correct funding amount. If you are unsure how to do this, then please ask the WMCA for assistance.
The above lot 3 information applies to starts from the 1st of August 2022. If there are any Students in lot 3 crossing the academic year from 19/20 into 22/23, then please continue to use the methodology provided in the 19/20 coding guidance.
For 22/23 starts in the ILR we would expect each aim submitted to be coded as follows:
| ILR Name | ILR Code | Mandatory | Notes |
| LSD Postcode | Student Postcode | Y |
Students must have a WMCA postcode |
| Fund model | 35 | Y | |
| SOF | 112 | Y | |
| DAM | 002 | Y |
Required for Procured AEB i.e. All ITP provision and if an activity is part of the Grant Growth Contract award |
| DAM | 017 | Y |
Identifies the aim as Lot 3 provision |
| DAM | 023 | N |
Prevents validation error |
The WMCA still expect providers to keep auditable evidence as to why they have claimed any amounts of funding in lot 3 and funding should only be claimed once this evidence exists. The evidence will need to be made available to WMCA auditors should it be required.
LOT 5 - Birmingham and 2022 Commonwealth Games
This is applicable for any ITP providers who have been allocated Lot 5 or any Grant providers who are delivering learning or training for the Commonwealth Games.
LOT 6 - Coventry UK City of Culture 2021
This is applicable for any ITP providers who have been allocated Lot 6 or any Grant providers who are delivering learning or training for Coventry City of Culture.
The WMCA will expect one of the six available DAM codes to be populated with DAM code 033 in the provider ILR submission to identify it as Coventry UK City of Culture 2021.